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Roles and responsibilities

Good planning and strong communication between the parents, teachers and Principal are important to ensure that a child with diabetes receives the support they need whilst at school. With planning and support from family and school staff, students can be supported to participate alongside their peers in all school activities.

Roles and responsibilities


The main roles of each party is outlined below. 



  • informs the school staff that their child has diabetes upon enrolment, or if the child is already enrolled, as soon as possible after diagnosis
  • advises the Principal or other delegated officer of what is required to manage the student's health needs
  • consults with the school to develop an Individual Health Plan and Emergency Health Plans
  • if necessary, provides a written request for a school staff member to administer or assist student with the administration of insulin;
  • provides the equipment and consumables, including insulin, and ensures that it is not out of date;
  • provides food for hypo treatment;
  • consults with the school to develop plans for out of school activities (camps, excursions etc)
  • ensures that they, or nominated emergency contacts, are accessible to provide advice/directions in care.



  • establishes a supportive school climate
  • determines what training and education is required for  relevant school staff, and arranges training by appropriately qualified health professionals
  • facilitates the development of Individual and Emergency Health Plans in collaboration with the student, parents and treating medical team
  • ensures each Individual Health Plan and Emergency Health plan are reviewed as necessary and remain current
  • ensures that school activities include a planning component that addresses the needs of students with diabetes within the school's risk management framework. 


Classroom teacher and support staff:

  • reads and familiarises themselves with the student's Individual Health Plan and Emergency Health Plans, as well as the  Guidelines for Queensland Schools: Students with Diabetes
  • undertakes training in diabetes management as arranged by the Principal
  • recognises the signs and symptoms of hypoglycaemia and acts promptly
  • supports the student to access additional privileges as required, including extra toilet breaks, drinking water, the right to eat in class etc
  • supervise food consumption and blood glucose checks
  • on a voluntary basis, administers insulin or supervises the self-administration of insulin
  • supports and includes the student with diabetes in all school activities
  • consults with parents in advance of out of school activities, to allow time for planning
  • reports concerns with the student's health or diabetes to the parent
  • reports and records student BGL results or other important information as agreed.


Having the necessary plans in place


It is critical to have up-to-date Individual and Emergency Health Plans in place to ensure parents and school staff are all on the same page and everyone knows the appropriate actions.


Two types of plans are required:


An IHP provides daily guidelines for the management of a student's health condition and may contain instructions concerning their medication regime.


An EHP provides clear, step-by-step directions on how to safely manage a predictable medical emergency specific to certain chronic health conditions. It also addresses the correct use of emergency (rescue) medication.



For more information about diabetes in the school environment, refer to Students with diabetes - Guidelines for Queensland schools


Expectations and responsibilities

Building a relationship with your child's primary school

Building a relationship with your child's high school

Developing a relationship with your child’s high school